WriterGirl project management: Best practices make perfect

By Nina Mitchell

WriterGirl best practices for project management

Project planning is a skill that WriterGirl doesn’t take for granted when it comes to content work. We’ve learned that lots of preparation, coordination, scheduling and planning must take place among multiple teams and stakeholders before any project can get off the ground.

Project managers keep the work on task
Of course, our skillful writers are key to making a project happen for our clients. But there’s also a team of analytical thinkers working behind the scenes to connect the dots and remind us all of the “big picture.” These folks are our project managers (PMs). They’re the doers, the go-getters and most often the people everyone in the organization counts on to keep a project on task.

At WriterGirl, our PMs are a blend of account service, strategy and technical expertise. They’re always looking for ways to increase efficiency and produce quality work for our clients.

Six WriterGirl best practices for project management
Over the years, WriterGirl has honed a number of best practices for managing a project to a successful conclusion. These six are key:

  1. Communication. We don’t work in a vacuum. Working independently is fine but keeping an active line of communication is vital to successful projects. Internal communications are just as important as external communications. Meaning, we listen to our clients’ needs to deliver quality work, but we also keep the inner lines of communication open. Whether it’s a 5-minute Skype call or an email exchange, the WriterGirl team believes in “overcommunicating” with each other. This makes sure all team members are on the same page and sharing the same vision.
  2. Collaboration. Our team loves to share knowledge. The WriterGirl team feels it’s important to trade project ideas and learnings, while also asking for input. We often get our best ideas from other teammates who may not be as closely tied to the project. They bring a welcome, brand-new perspective.
  3. Self-awareness. Understanding and accepting our strengths and weaknesses is invaluable for WriterGirl. Our PMs are often tasked with meeting goals and objectives among stakeholders who have conflicting views within their organizations. Although that may be out of WriterGirl’s control, a PM with a strong sense of self-awareness can effectively manage emotions and handle interpersonal relationships.
  4. Curiosity. WriterGirl PMs are analytical and stay laser-focused on deadlines and schedules. But we know it’s also important to remain curious. A skilled PM will stay mindful of the overall vision while being curious about every teams’ tasks and how they all come together to create the “big picture”.
  5. Documentation. There are many moving pieces and parts within each project. The WriterGirl teams, especially the PMs, advocate documentation. Things change so quickly, it’s impossible to rely on just an email inbox! Documentation serves two important functions: to make sure project needs are met and to set up the WriterGirl team for success using organized, ample and accurate information.
  6. Flexibility. Go with the flow. Even the best laid plans go awry. At WriterGirl, we believe staying flexible will keep us (and our clients) from going crazy!

Communication, collaboration, self-awareness, curiosity, documentation and flexibility are just six best practices WriterGirl PMs apply to their work. We’re always at “practice”— so we can perfect project management for our clients.

What project management best practices does your organization have in place? We’d love to hear more — tell us below!



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